A Smarter Workplace: 5 Ideas for Improving Work Processes
In order for a business to thrive, it needs to consistently meet and exceed its targets: this will result in achieving the best possible results. The key to reaching this level of consistency is in developing a work process, and then refining and improving that process with each subsequent project. We’re going to take a look at some work process improvement ideas that will help you grow your business.
No successful company has ever found the perfect work process at the first attempt. In fact, there’s no such thing as a perfect or flawless process. What you can do is improve your process so much that you start executing projects more optimally, on time, and under budget.
But how is it done? Here are our 5 ideas for improving work processes in your business.
Time Tracking and Analysis
The easiest way to miss a target is by procrastinating, or wasting time when you should be knuckling down to finish a task. However, we also know that micromanaging staff is both inefficient and irritating, for both you and your team members!
Thankfully there’s a smarter solution to be found in software.
Husbtaff and Timedoctor are the two most popular apps in the market today. Learn the pros and cons of using these apps in this Hubstaff vs Timedoctor article. The tools are specializing in time and activity tracking software, tailored for small, medium or global businesses. It’s completely non-invasive, and the following is just a snapshot of the information they can generate:
- Screenshots which serve as proof of work – An invaluable tool for remote teams.
- Automatically generated timesheets – No more need to manually log and organize hours.
- To-the-second daily or weekly time reports – An incredible feature, ensuring clients are billed accurately, and contractors paid for time actually spent working.
The list goes on. You can build up a complete understanding of how your team is using its time, which members are the most effective, and where time is being lost. If you leverage this data to plug holes, fill downtime and motivate your team, efficiency will go through the roof.
Monitoring Team Performance
In addition to tracking time, you can also use project status tracking to monitor and quantify your team’s performance. For example, you can analyze the tasks and projects completed by specific teams. This data could tell you both where bottlenecks arise in your workflow, as well as the root cause of any problems.
Say you had an employee who always had lower activity levels on a Monday morning and Friday afternoon, you could learn to assign the most vital tasks outside of those hours. It’s a minor adjustment from the project manager, but the overall impact on the efficiency of your team is massive.
Implement a Project Management Process
The key to successful project delivery is consistency of process. Specifically, you can develop a project management process, an approach which breaks down the key stages of every project into precise phases. By setting clear expectations at the outset, every team member knows how to handle their current and future tasks.
Thanks to this process, the whole team becomes aware of the bigger picture, transforming a group of employees into a well-oil machine, running autonomously without constant micromanaging on any level. The Kanban Method is the easiest and most flexible system to start with. Kanban improves the flow of work, it increases team productivity and boosts customer satisfaction.
Implementing a project management process will bring stable, tangible returns to your business. This is one of the most highly valued process improvement ideas by successful project managers.
WE UNCOVER THE EFFICIENCY OF YOUR WORKFLOW
Optimise your performance with Kanban analyticsExplore Your Data Now
Sometimes the most crucial strategies are the simplest. With the emergence of remote teams, working in complex structures across the globe, communication is more important than ever before. Optimizing the lines of communication between you and your team is almost the definition of a work process improvement idea: things will get done more efficiently, to a higher standard, with less confusion.
We’re reaching a point where team communication is no longer viable through email, and remote teams can’t stroll over to the next desk to ask a question. That makes it even more important for managers and workers to talk regularly, having productive discussions about their work. Successful teams are those which establish a healthy, honest channel of communication at an early stage.
Review and Optimize Constantly
If we’re being honest, there’s really no limit to how long we could make this list: there is always room for improvement in work processes. That said, even focusing on just those four areas will have an impact. However, if you want that impact to be substantial and enduring, the key is reviewing and optimizing your work processes all the time.
By being proactive about implementing changes to your processes, your business will inevitably prosper and grow. You might not experience a titanic shift straight away, but even subtle improvements can build momentum over time.
They say that when you measure things, they tend to grow. When it comes to work process improvements, we couldn’t agree more!
Meet the Author
Sonya Siderova is a passionate product manager and a driving force behind Nave, a Kanban analytics suite that helps teams become more efficient through data-driven decision making. When she's not catering to her two little ones, you might find Sonya absorbed in a good heavyweight boxing match or behind a screen crafting a new blog post.
We help you increase your performance, identify problems with ease and focus on improving workflow efficiency. Choo… https://t.co/jsxa4GMc5TFollow
To make your processes more efficient, first you need to identify where you are falling behind. Learn how to recogn… https://t.co/PiVxLY7CRJFollow
Business agility is changing about outside IT. Agile Kanban Istanbul presents the opportunity to increase the densi… https://t.co/WD2ABPmJkuFollow
Detailed practitioner view on how to handle a true complex customer centric problems through business agility… https://t.co/KHIYHNgqWEFollow
Find out how maintaining a Kanban pull system and using analytics to spot bottlenecks early, prevents project delay… https://t.co/EPdBviI2nNFollow
Track your current tasks in progress. Review the state of your process in the past. Learn more about Aging Chart fo… https://t.co/ZD7zwt50vPFollow
Get the most out of your Kanban system with our expert tips and guidelines for Kanban teams.… https://t.co/J1Wg3RlQr3Follow
Successful project managers are effective leaders whose decisions will drive a business forward. Here are the top 5… https://t.co/L7KSJNgvmcFollow
This is a story of a failed Kanban adoption and what could have been done to prevent the failure.… https://t.co/TbrQuFKbOhFollow
Nave's Kanban analytics for Jira allow you to build immersive charts from your existing data so that you observe an… https://t.co/snPPY0J8pxFollow
Prioritization in Kanban backlog revolves around your customer value and business needs. Find out how to grow as a… https://t.co/tqK9i9f96fFollow
Learn about the key issues around employee engagement, motivation and how to increase discretionary efforts in your… https://t.co/zi3dG5xXtfFollow
All of our plans come with unlimited users, real time updates, and complete board history sync. Any plan is free fo… https://t.co/vYoylZicPCFollow
Businesses with higher levels of team motivation perform better for a simple reason: they appreciate their employee… https://t.co/vndEHMTQyUFollow
Hear dozens of tips and tricks from Capital One Innovation Lab about how they use Kanban techniques to generate pow… https://t.co/Q3fcJUT1XbFollow
Learn about Kanban’s core practices in a gripping story about suffering and achievement. Get ideas about how you ca… https://t.co/oUCCtCmpR4Follow
Are you looking to improve your team performance, but find yourself held back? Throughput measures your team’s capa… https://t.co/G3ZLrpAxLoFollow
Take your team to a whole new level with Nave's Kanban analytics for Trello. Picture what's going on behind your da… https://t.co/BLkkibV7KGFollow
CFD for Asana has advanced chart overlay that shows the number of tasks in progress for the last 6 months.… https://t.co/DdJuVBPhAcFollow