{"id":1400,"date":"2019-01-10T17:05:39","date_gmt":"2019-01-10T16:05:39","guid":{"rendered":"https:\/\/getnave.com\/blog\/?p=1400"},"modified":"2023-03-15T23:01:45","modified_gmt":"2023-03-15T21:01:45","slug":"team-commitment-in-kanban","status":"publish","type":"post","link":"https:\/\/getnave.com\/blog\/team-commitment-in-kanban\/","title":{"rendered":"Team Commitment in Kanban: How to Set Achievable Goals without Trimming Down Your User Stories"},"content":{"rendered":"<div class=\"cf-14869-area-150045\"><\/div>\n<p>The <a href=\"https:\/\/getnave.com\/blog\/what-is-kanban-methodology\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban Method<\/a> revolves around the concept that work should be released early and often. To that end, product teams are focused on the constant delivery of value. The challenge lies in defining realistic goals and build sustainable team commitment.<\/p>\n<p>Kanban teams manage to eliminate multitasking and focus on current priorities by <a href=\"https:\/\/getnave.com\/blog\/kanban-wip-limits\/\" target=\"_blank\" rel=\"noopener noreferrer\">limiting the amount of work in progress<\/a>. However, supporting an environment in which timeframes and goals aren\u2019t present leads to accumulating waste and team demotivation. Kanban encourages adopting a <a href=\"https:\/\/getnave.com\/blog\/kaizen\/\" target=\"_blank\" rel=\"noopener noreferrer\">culture of continuous improvement (kaizen)<\/a>. Teams need to challenge themselves to be able to improve their performance and increase the stability and predictability of their workflows.<\/p>\n<h2>The Importance of Maintaining User Stories that Define Customer Value<\/h2>\n<p>So, how do you introduce metrics to maintain a healthy environment for your workflow? The simple approach that Kanban suggests is to estimate and set the exact same duration for each individual task the team commits to deliver. In Kanban, the team commitment begins as soon as they pull it from the To-Do list until it enters the Done state. A task should have a due date at the moment it enters the flow. At this point, you might be wondering if you should now cut down your tasks to set up more relevant due dates. The answer is no!<\/p>\n<p>Kanban is all about managing the flow of work in order to identify the process issues that reduce a service\u2019s ability to deliver quality work quickly, efficiently, and sustainably. To do that, your user stories should reflect items of true customer value. Naturally, these items will come with different sizes and varying degrees of complexity. Nonetheless, some teams incorrectly conclude that, in order to properly <a href=\"https:\/\/getnave.com\/blog\/estimation-in-kanban\/\" target=\"_blank\" rel=\"noopener noreferrer\">forecast delivery in Kanban<\/a>, user stories must be cut down to the same size and complexity.<\/p>\n<p><span style=\"font-weight: 400;\">This is one of the most common Kanban misconceptions. Instead, teams should let reality be what it is and let their <a href=\"https:\/\/getnave.com\/blog\/user-stories\/\">user stories present a unit of customer value<\/a>. That means retaining their intended use instead of cutting them into pieces artificially.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This leads to the inevitable question of how to determine relevant due dates and <a href=\"https:\/\/getnave.com\/blog\/deliver-on-time\/\" target=\"_blank\" rel=\"noopener noreferrer\">achieve a predictable and managed commitment to delivery<\/a> without breaking down user stories.<\/span><\/p>\n<div class=\"cf-14869-area-150047\"><\/div>\n<h2>Using Flow Metrics to Set Realistic Due Dates<\/h2>\n<p>The answer to the problem of setting realistic due dates lies hidden in the flow metrics, which are based on your past performance. In order to set suitable due dates and commit to realistic goals, your team needs to determine the cycle time of a task and the degree of certainty of it being accomplished. The best way to do this is to look back into your past performance using the <a href=\"https:\/\/getnave.com\/cycle-time-histogram\" target=\"_blank\" rel=\"noopener noreferrer\">Cycle Time Histogram<\/a>. This analytical chart presents the overall distribution of completion times for all tasks in your process over a given period. The number of user stories necessary to obtain an accurate prediction depends on several factors, but you should have a moderate degree of confidence in the overall bounds of your process after as few as five items have been completed.<\/p>\n<p><a href=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban.png\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1401\" src=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban.png\" alt=\"Team commitment in Kanban - Cycle time histogram\" width=\"1920\" height=\"1080\" srcset=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban.png 1920w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban-300x169.png 300w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban-768x432.png 768w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban-1024x576.png 1024w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban-1200x675.png 1200w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2019\/01\/cycle-time-histogram-team-commitment-in-kanban-585x329.png 585w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/a><\/p>\n<p>The Cycle Time Histogram can help you determine both a planned duration along with the probability of achieving that duration. For example, an 85th percentile represents 85% of the user stories measured, while the X-axis shows the cycle time. If at the 85th percentile, the cycle time is 5 days, then we can say with an 85% level of confidence that any story will be delivered in a maximum of 5 days. This is your team commitment.<\/p>\n<p>It must be stressed that this is not an individual commitment. The challenge manifests itself when teams have to coordinate all the work in progress and deal with bottlenecks to achieve that common goal. To smooth out the process, make sure your team has a plan, and discuss it during your <a href=\"https:\/\/getnave.com\/blog\/short-guide-daily-standups\/\" target=\"_blank\" rel=\"noopener noreferrer\">daily standups<\/a>. It\u2019s good practice for everyone to write down which task they\u2019re working on. Review the progress together, and verify whether the plan moves as expected. While going through your Kanban board, pay attention, and focus on the assignments with nearby due dates.<\/p>\n<p>Using the above approach, you will be able to act on time if any impediments appear. Soon, those 5 days will point to your 95th percentile line, which means you will <a href=\"https:\/\/getnave.com\/blog\/reduce-cycle-times\/\" target=\"_blank\" rel=\"noopener noreferrer\">reduce your cycle times<\/a> and your process will become more predictable.<\/p>\n<h2>Avoiding Burnout by Building a Culture of Continuous Improvement<\/h2>\n<p>It\u2019s very important that you don\u2019t consider team commitment to be a contract. You should not blame your team if they don\u2019t meet their commitments. Some teams will commit to more work just to find out where their threshold is, and that\u2019s a perfectly healthy thing to do so long as it doesn\u2019t lead to <a href=\"https:\/\/getnave.com\/blog\/team-burnout-is-real-and-your-workflow-is-the-cause\/\" target=\"_blank\" rel=\"noopener noreferrer\">burnout<\/a>.<\/p>\n<div class=\"cf-14869-area-45713\"><\/div>\n<p>In Kanban, feedback loops are essential, since they\u2019re exactly what fuel a culture of continuous improvement. If your team fails to meet its commitments, look back to evaluate what has happened. During your retrospectives determine how many tasks have been overdue and why. This will help you make sure your goals are achievable and don\u2019t lead to overburden. Finally, analyzing your past performance will help you determine an optimal delivery speed.<\/p>\n<p>The Kanban Method provides the means to monitor continuous improvement efforts. As the systems improve, cycle times decrease, and team commitment becomes more sustainable. This fosters an environment in which people are motivated to grow. Motivated teams are happy teams, and that\u2019s exactly what you need to increase customer satisfaction.<\/p>\n<p><em>Are you ready to recap the benefits Kanban analytics can bring to your project teams?\u00a0<a href=\"https:\/\/getnave.com\/select-platform\" target=\"_blank\" rel=\"noopener noreferrer\">Choose your platform<\/a>, and get started with Nave today.<\/em><\/p>\n<div class=\"cf-14869-area-150046\"><\/div>\n<div style='text-align:left' class='yasr-auto-insert-visitor'><\/div>","protected":false},"excerpt":{"rendered":"<p>The Kanban Method revolves around the concept that work should be released early and often. To that end, product teams are focused on the constant delivery of value. The challenge lies in defining realistic goals and build sustainable team commitment. Kanban teams manage to eliminate multitasking and focus on current priorities by limiting the amount [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1423,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"yasr_overall_rating":0,"yasr_post_is_review":"","yasr_auto_insert_disabled":"","yasr_review_type":"","footnotes":""},"categories":[7,70],"tags":[],"class_list":["post-1400","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","category-team-performance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Build Team Commitment Using the Kanban Method | Nave<\/title>\n<meta name=\"description\" content=\"How to achieve sustainable team commitment in Kanban? 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