{"id":533,"date":"2018-04-27T08:00:31","date_gmt":"2018-04-27T07:00:31","guid":{"rendered":"https:\/\/getnave.com\/blog\/?p=533"},"modified":"2023-03-15T20:12:29","modified_gmt":"2023-03-15T18:12:29","slug":"kanban-team","status":"publish","type":"post","link":"https:\/\/getnave.com\/blog\/kanban-team\/","title":{"rendered":"Productive Project Management: Kanban Team"},"content":{"rendered":"<div class=\"cf-14869-area-150045\"><\/div>\n<p>A smooth, efficient workflow is essential to a successful project. The Kanban Method has exploded in popularity as a way to optimize processes in all kinds of teams, especially in Agile software development. But what is Kanban and what makes a Kanban team?<\/p>\n<h2>What is Kanban?<\/h2>\n<p>Kanban \u2013 sometimes translated as \u201csignboard\u201d, \u201cbillboard\u201d or \u201cvisual signal\u201d \u2013 is a workflow management method with a <a href=\"https:\/\/getnave.com\/blog\/kanban-history\/\" target=\"_blank\" rel=\"noopener noreferrer\">long history<\/a>. Invented in the 1940s as a way to improve manufacturing productivity, it has since been implemented with great success in many types of projects to visualize and manage processes. In 2007, <a href=\"https:\/\/anderson.leankanban.com\" target=\"_blank\" rel=\"noopener noreferrer\">David J Anderson<\/a> expanded and improved that approach to make it suitable for knowledge workers.<\/p>\n<p>One of the main ways the\u00a0<a href=\"https:\/\/getnave.com\/blog\/what-is-kanban-methodology\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban Method<\/a> differs from traditional work management methods is that it is a <strong>pull system<\/strong>. In a <strong>push system<\/strong>, management pushes tasks onto a team regardless of their current work burden. A <a href=\"https:\/\/getnave.com\/blog\/kanban-pull-system\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban pull system<\/a>, in comparison, means that the team pulls through new work when they have the capacity to handle it. This results in a more efficient workflow, faster delivery times, and increased customer satisfaction.<\/p>\n<div class=\"cf-14869-area-150047\"><\/div>\n<h2>Key characteristics of a Kanban team<\/h2>\n<p>So what exactly makes a team a Kanban team? The most prominent characteristics that define the Kanban Method are:<\/p>\n<ul>\n<li>The workflow, and the progress of tasks through the workflow, is shown visually<\/li>\n<li>Workflows are split into process states (e.g. &#8220;To-Do&#8221;, &#8220;Doing&#8221;, &#8220;Done&#8221;)<\/li>\n<li>Scope of work is split into individual tasks<\/li>\n<li>Work in Progress (WIP) is limited to a certain number of work items at any time<\/li>\n<li>Output and flow metrics are measured<\/li>\n<\/ul>\n<p>Let\u2019s take a closer look at how each of these characteristics apply to Kanban teams in practice.<\/p>\n<h3>Visualizing Workflow<\/h3>\n<p>The visual nature of Kanban makes it incredibly effective for both teams and project managers \u2013 the visualization of the workflow lets Kanban teams know their priorities and project managers to check tasks status. The Kanban board is the central component of this strategy.<\/p>\n<p><a href=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/03\/kanban-board.png\" rel=\"noopener\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-277 size-full aligncenter\" src=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/03\/kanban-board.png\" alt=\"Kanban board\" width=\"620\" height=\"381\" srcset=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/03\/kanban-board.png 620w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/03\/kanban-board-300x184.png 300w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/03\/kanban-board-585x359.png 585w\" sizes=\"auto, (max-width: 620px) 100vw, 620px\" \/><\/a><\/p>\n<p>Physical boards are still used by some Kanban teams \u2013 having this visual aid prominently displayed in a workspace means each team member could check project status with ease. However, as modern teams combine multiple department roles or are physically separated, digital solutions have become the norm. Many teams use Trello, a simple, user-friendly project management tool to <a href=\"https:\/\/getnave.com\/blog\/trello-kanban-boards\/\" target=\"_blank\" rel=\"noopener noreferrer\">get started with Kanban<\/a>.<\/p>\n<h3>States and Tasks<\/h3>\n<p>For a Kanban board to function effectively, both states and tasks must be clearly defined. Think about your workflow \u2013 what states does a work item or task move through from client request to completion? Are there any states where approval or documentation is needed to proceed? Some teams use a <a href=\"https:\/\/getnave.com\/blog\/benefits-project-management-process-flowchart\/\" target=\"_blank\" rel=\"noopener noreferrer\">process flowchart<\/a> to define these states and then map them to a Kanban board.<\/p>\n<p>Splitting scope into tasks is equally important in Kanban. Tasks should represent a real customer value and they should be individually releasable. Kanban teams base their <a href=\"https:\/\/getnave.com\/blog\/team-commitment-in-kanban\/\" target=\"_blank\" rel=\"noopener noreferrer\">delivery commitments<\/a> on past performance only. This makes for fast and\u00a0<a href=\"https:\/\/getnave.com\/blog\/estimation-in-kanban\/\" target=\"_blank\" rel=\"noopener noreferrer\">accurate project forecasting<\/a>.<\/p>\n<h3>Limiting Work in Progress<\/h3>\n<p>When do you feel most efficient \u2013 when you can focus on one thing at a time, or when you have multiple tasks piling up on your plate?<\/p>\n<p>Possibly the most important aspect of the Kanban method is the <a href=\"https:\/\/getnave.com\/blog\/kanban-wip-limits\/\" target=\"_blank\" rel=\"noopener noreferrer\">Work In Progress (WIP) limit<\/a>. This means your team don&#8217;t pull through any new work item from the \u201cTo-Do\u201d state until they have the capacity to do so. This keeps work moving quickly through the pipeline, reduces lead times, and stops work in progress building up.<\/p>\n<p>Optimizing the WIP limit is fundamentally important for Kanban teams. We highly recommend trying different WIP limits to find which ones work best for your projects. A good starting point is 1-2 items less than the number of people in your team.<\/p>\n<h3>Tracking &amp; Analysing Kanban Metrics<\/h3>\n<p>Kanban is a data-driven project management method. By consistently tracking team performance, this data can be used to spot issues as they arise and make accurate predictions for future delivery dates. We\u2019ve already mentioned that Kanban is visual \u2013 analyzing the essential <a href=\"https:\/\/getnave.com\/blog\/kanban-metrics\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban metrics<\/a> is no different.<\/p>\n<p><a href=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram.png\" rel=\"noopener\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1041\" src=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram.png\" alt=\"Cumulative flow diagram with details\" width=\"4168\" height=\"2542\" srcset=\"https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram.png 4168w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram-300x183.png 300w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram-768x468.png 768w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram-1024x625.png 1024w, https:\/\/getnave.com\/blog\/wp-content\/uploads\/2018\/09\/cumulative-flow-diagram-585x357.png 585w\" sizes=\"auto, (max-width: 4168px) 100vw, 4168px\" \/><\/a><\/p>\n<p>Productivity, efficiency, and delivery times are best analyzed using charts \u2013 you may have heard of the <a href=\"https:\/\/getnave.com\/cycle-time-scatterplot\" target=\"_blank\" rel=\"noopener noreferrer\">Cycle Time Scatterplot<\/a>, <a href=\"https:\/\/getnave.com\/throughput-histogram\" target=\"_blank\" rel=\"noopener noreferrer\">Throughput Histogram<\/a>, and <a href=\"https:\/\/getnave.com\/cumulative-flow-diagram\" target=\"_blank\" rel=\"noopener noreferrer\">Cumulative Flow Diagram<\/a>. <a href=\"https:\/\/getnave.com\/blog\/kanban-analytics\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban analytics<\/a> let you understand your project status and team performance in just a few seconds.<\/p>\n<div class=\"cf-14869-area-45712\"><\/div>\n<h2>Becoming a Kanban Team<\/h2>\n<p>There are countless\u00a0<a href=\"https:\/\/getnave.com\/blog\/kanban-benefits\/\" target=\"_blank\" rel=\"noopener noreferrer\">benefits of implementing Kanban<\/a>, but where is it best to start? Teams taking their first steps into Kanban often use <a href=\"https:\/\/trello.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Trello<\/a> to start visualizing their workflow \u2013 it\u2019s simple and straightforward to get started. Trello Kanban boards are ideal to define your work process and tasks and setting WIP limits.<\/p>\n<p><em>Are you looking to implement the Kanban method? Have you already started using Kanban? What part of the transition have you found most challenging? Tell us about your experience in the comments.<\/em><\/p>\n<div class=\"cf-14869-area-150046\"><\/div>\n<div style='text-align:left' class='yasr-auto-insert-visitor'><\/div>","protected":false},"excerpt":{"rendered":"<p>A smooth, efficient workflow is essential to a successful project. The Kanban Method has exploded in popularity as a way to optimize processes in all kinds of teams, especially in Agile software development. But what is Kanban and what makes a Kanban team? What is Kanban? Kanban \u2013 sometimes translated as \u201csignboard\u201d, \u201cbillboard\u201d or \u201cvisual [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1018,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"yasr_overall_rating":0,"yasr_post_is_review":"","yasr_auto_insert_disabled":"","yasr_review_type":"","footnotes":""},"categories":[7,70],"tags":[],"class_list":["post-533","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","category-team-performance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Productive Project Management: Kanban Team | Nave<\/title>\n<meta name=\"description\" content=\"A smooth, efficient workflow is essential to a successful project. 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