Analyze your cycle time breakdown. Identify bottlenecks that hinder your performance. Highlight the disruptive nature of your waiting times.
To optimize your delivery times, you need to break them down into smaller pieces and evaluate the opportunities for improvement. The Cycle Time Breakdown Chart displays the total time that you needed to complete your work split by process state. Each bar displays the delivery times of all your completed tasks. The bars are broken down into colored sections representing your process states.
The most important information to get from the Cycle Time Breakdown Chart is how the data changes over time. This is an indicator of continuous improvement. If the longest colored sections are going down, this means that your improvement efforts are paying off.
Hovering over each bar will reveal the sum of the delivery times of your completed work, as well as your total delivery times split by process state. You can also see the number of tasks delivered in the selected time period.
Evaluating your cycle time breakdown per process state is the best way to identify impediments that hinder your performance. By glancing over each bar, you can assess how the time spent in each step in your workflow affects the overall time needed to finish your work.
The ‘Breakdown’ widget on the Cycle Time Breakdown Chart can be of great help when it comes to bottleneck analysis. It visualizes your process state cycle times vs the overall cycle time needed to finish your work. Spotting the states with the longest sections on the diagram, analyzing their cycle times and identifying the root causes of delays is a tremendous step towards improving flow efficiency and reducing delivery times.
The approach of analyzing your data using the Cycle Time Breakdown is extremely powerful if you have a Kanban pull system in place. Kanban pull systems enable you to assess how much time your work spends sitting idle in your process.