Assess your flow efficiency. Analyze the tasks with the longest waiting times. Gauge how your flow efficiency trends build over time.
The Flow Efficiency Chart for Asana visualizes the flow efficiency of your completed tasks during a specific time period, with flow efficiency percentage on the horizontal axis and number of work items on the vertical axis.
The first step to understanding flow efficiency is visualizing your waiting time. In order to assess your flow efficiency, you have to design your board in Asana to support that concept. You have to divide the states in your workflow into working states where tasks are being worked on, and queue states, where tasks are held up waiting.
By clicking over the bars, you can access further task details, such as the flow efficiency of the tasks, a direct link to the cards on your board in Asana, and the task cycle time breakdown.
Once you’ve discovered the tasks with the longest queue times, those on the left corner of your chart, consider the factors causing their delays. The higher your flow efficiency is, the faster and more predictable your delivery process will be.
The ‘Average Flow Efficiency’ widget on the top of the graph outlines the average flow efficiency percentage of your workflow, alongside with how these trends have been moving over time. Ideally, you should observe an even or slightly decreasing trend line.
Going about reducing inactive time will significantly improve your overall cycle time. Assessing your wait time often is the easiest and cheapest area to investigate when it comes to process improvement.
The ‘Percent range’ control on your sidebar allows you to filter out certain percent ranges from your Flow Efficiency Chart for Asana.
The percent range filter can cater for those occasions where you don’t want to track outlier cases, like tasks with 0% or 100% flow efficiency.