Analyze your flow efficiency. Identify the tasks with the longest waiting times. Monitor how your flow efficiency trends build over time.
The Flow Efficiency Chart shows the flow efficiency of your completed tasks for the selected time period, with flow efficiency percentage on the horizontal axis and number of work items on the vertical axis.
Improving flow efficiency starts with visualizing your waiting time. To be able to measure your flow efficiency, you have to design your Kanban board to support that concept. Make sure you divide the states in your workflow into working states where tasks are being worked on, and queue states, where tasks are held up waiting.
By clicking over the bars, you will be able to see more task details such as the flow efficiency of the tasks, a direct link to the cards in your management platform, and the cycle time breakdown of the time your work spent waiting.
Once you’ve identified the tasks with the longest queue times, those with the lowest flow efficiency on the left side of the chart, think about the reasons behind their delays. The higher your flow efficiency is, the faster and smoother your delivery speed.
The ‘Average Flow Efficiency’ widget on the top of the graph shows the average flow efficiency percentage of your workflow, as well as how trends have been moving over time. Ideally, the line should stay even or slightly decrease.
Any reduction of inactive time will improve your overall cycle time. Looking at wait time is usually the easiest and cheapest area to investigate first when it comes to process improvement.
The ‘Percent range’ control on your sidebar enables you to filter out certain percent ranges from your Flow Efficiency Chart.
The percent range filter on your Flow Efficiency Chart will allow for those occasions where you don’t want to track edge cases, like tasks with 0% or 100% flow efficiency.